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Start using these six Gmail tips now

Start using these six Gmail tips now

Start using these six Gmail tips now

Twenty-four hours seem to pass by in the blink of an eye, especially if you’re a small business owner. In order to stand a chance against the competition, the last thing you should do is bury yourself in a pile of endless emails. With the following Gmail tips and tricks, you’ll spend less time with your inbox and more time driving business growth.

Undo Send

We’ve all had an email or two we wish we could take back. Gmail has a neat feature that gives you a short period of time to recall a mistakenly sent message. Simply click the Undo link that appears to the right of the “Your message has been sent” notification.

Canned Responses

Dubbed as “email for the truly lazy,” Canned Responses is a new feature that allows you to save time and reuse an email that you designate as a Canned Response. Similar to an email template, it saves copious amounts of time since you won’t have to retype the same responses over and over again. It comes in handy for businesses that send plenty of routine emails. To do this, go to Settings, open the Advanced tab, and enable Canned Responses (Templates).

Send large attachments with Google Drive

With Gmail, users can easily send attachments up to 25 MB. But say you have a huge zip file for a photo shoot that a client wants to review — you’re going to need more space. If you use Google Drive with your Google account, you can send larger files in Gmail.

Copy the large file to your Google Drive, then click Compose in Gmail and type your message. When you’re ready to attach the large file, click the Google Drive icon (next to the emoji icon that looks like a smiling face). Insert the files you want to attach and send your message.

Turn on Priority Inbox

Priority Inbox organizes your messages by their importance using machine learning. You’ll be able to divide your inbox into five sections, where the messages will be displayed in the following order:

  1. Important and unread messages
  2. Starred messages
  3. [Customizable section]
  4. [Customizable section]
  5. Everything else

To enable Priority Inbox, hover your mouse over the Inbox button in the upper left corner of the screen until a dropdown arrow appears. Click on it, and choose Priority Inbox.

Back up your messages

If you ever need to back up or migrate your Gmail messages, Gmvault can help. It’s an open source solution that can back up your entire Gmail directory or just a handful of messages. The email data is then available whenever you need to restore or recreate your Gmail folders. You can also use it to migrate messages from one account to another.

Enable advanced settings

Configuring Gmail’s Advanced Settings is an excellent way to increase email efficiency. Some of these features include Multiple Inboxes, Preview Pane, and custom keyboard shortcuts. Access them by going to Settings and clicking on the Advanced tab.

Spending the right amount of time with emails while managing other crucial business areas is a balancing act many business owners find difficult. If you have questions or need further assistance regarding Gmail or IT in general, feel free to contact us.

Published with permission from TechAdvisory.org. Source.

Dropsuite:

Dropsuite is a cloud software platform enabling businesses and organizations globally to easily backup, recover and protect their important business information including emails, contacts, calendars and OneDrive/Sharepoint files. Compliant email backup and archive system with a 10-year retention policy.

Vade Secure:

Vade Secure is an AI-based email security solution to improve security for Office 365 and block advanced phishing, spear phishing, and advanced malware threats. Vade Secure analyzes emails, webpages, attachments, and images with machine learning and deep learning algorithms that are trained to detect behaviors and anomalies common to advanced email threats.

Office Protect:

Office Protect is a service that’s designed to help you secure your Microsoft 365 tenant. Using our powerful in-house security software, our analysts actively monitor for threats, investigate alerts, eliminate false positives, and provide guided response and remediation. Protects against account break-ins, data exfiltration, business email compromise, phishing, internal threats, lateral movement, ransomware, and attacks by nation states.

Dark Cubed:

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ThreatLocker:

ThreatLocker is a zero-trust endpoint security tool giving companies control over what software can run, by whom, and what data can be accessed.

It keeps a full detailed audit of what applications are used and data accessed/transferred/deleted and by what users (signature tracking, etc.) If something unusual happens, such as a signature change, or a user opens an application that is out of their normal routine the administrator is alerted. This is a crucial tool in identifying malware threats, as well as helping organizations identify if users are accessing applications and/or data/ files they should not be.

ThreatLocker provides a solution that allows businesses to control the content that runs on their network. Unlike AntiVirus software ThreatLocker is not looking for known viruses or malware. ThreatLocker uses a complex set of rules to determine what can be executed on a network and stops anything that has not been approved before it can even execute.

Huntress:

Huntress is a supplement to SentinelOne. Hackers are becoming more sophisticated, and Huntress actively seeks out these threat actors with a "defend forward" mentality. This software combines both advanced security tools along with human intervention to ensure even the most advanced hackers can't penetrate your network.

SentinelOne:

SentinelOne is a comprehensive enterprise security platform that provides threat detection, hunting, and response features that enable organizations to discover vulnerabilities and protect IT operations. SentinelOne integrates static artificial intelligence (AI) to provide real-time endpoint protection and reduce false positives that derail investigations or make threat detection a capital-intensive process. This will replace Webroot in your current environment.